We are growing and looking for a talented individual who is ready to work hard, think big, and have fun helping us grow our list of clients by wearing some awesome looking hats.
We want the right person capable of doing more than just everyday bookkeeping. We are looking for a team playing, numbers crunching, entrepreneurial minded accounting maestro, willing to go beyond the ledger and who loves working in an open concept, sometimes loud, but always creative office environment. In other words, this ain’t your Daddy’s accounting gig. (i.e.: no suits, no ties, and no yes men).
We are looking for someone to fill their days with these awesome responsibilities:
Bookkeeping Related Tasks:
The roll with be primarily bookkeeping function related and will include:
QuickBooks File Management & Ongoing Data Entry
Client billing – collaborating with producers and preparing invoices
Accounts Receivable – follow up on outstanding payments
Accounts Payable – recording invoices, preparing and mailing cheques
Management of client expense tracking, preparing backup and re-billings costs
Quarterly GST filings
Month end close including bank reconciliations and journal entries
Administration of work-in-process systems & related journal entries
Administration of payroll & benefits– adding new employees, ensuring correct paperwork is completed for tax purposes, etc. Submitting payroll through payroll service on a bi-weekly basis.
Expense report reconciliation and approvals
Improving bookkeeping systems & processes as the company grows & evolves
Controller Related Tasks:
Tasks related to creating decision making tools and supporting financially efficient operations will include:
Management of job tracking system – including the set up new jobs in client jobs spreadsheet & timesheet system
Financial Management Reporting:
Project cost & status reports
Time tracking reports
Monthly Metrics data for CFO role
Office Systems Related Tasks:
Tasks related to managing the office and supporting the team will include:
Administration of Harvest time tracking system (including weekly reporting on outstanding time with employee follow-up, entering freelance time in time tracking system, producing job profitability reports)
General office management – including the ordering of office supplies, management of general office expenses & costs, maintaining a filing system for accounting records, corporate documents, HR, client contract etc.
The ideal candidate’s CV would contain the following:
3-5 years of progressive experience, preferably in the service industry (Bonus points if you’ve worked in a design studio, ad agency, and/or start up)
You magically are in the 3-4th year of your CGA or enrolled in CMA program
You have lots of experience with QuickBooks and Excel
Proof that you are a master communicator of the spoken and written variety
Please send a copy of your CV and a note about why you should be the newest member of the Pound & Grain tribe to email@example.com.
Our space is getting a reputation as a venue for cool events. Of course, our Partner Tara was married here about a year ago. And then we hacked our way through some mega design awesomeness raising money along the way for Imagine1day earlier this year at the Gastown Design Showdown. And recently we worked our way through a plethora of pumpkin beer for our first ever “Pumpkintoberfest”.
This is an intimate event showcasing some of the best of Vancouver. It’s a gathering of Vancouver’s established and emerging local shops and entrepreneurs. At it’s core it’s simply a desire to want to see local connect with local. And we love that.
We’re thrilled to have spent the past few months working closely with MEC and their branding agency Concrete to create two newly launched digital experiences, including the We Are All Outsiders brand campaign website and the digital “Outsider Journal“.
Outsiders.mec.ca is the central hub for MEC’s newly launched “We Are All Outsiders” brand campaign, and profiles select MEC members, Envoys, and staff in a bold and visually compelling way. Featuring social media integration, the site displays curated content from MEC’s Twitter feed.
The second project, Outsider Journal (journal.mec.ca) is MEC’s next generation digital journal, and takes advantage of the web’s ability to provide a rich immersive storytelling experience on various platforms and devices. An ode to backcountry enthusiasts, the Journal is the first of an ongoing series.
“MEC members have so many experiences to share. Whether they are customers, staff or Envoys, we’re proud to bring their stories to life and share them with others. The campaign website and the Outsider Journal we created with Pound & Grain and Concrete provide great platforms for doing just that,” said Allison Brownlie, MEC Marketing Manager.
Built using responsive design techniques, the sites have been optimized to create a powerful brand experience across desktops, laptops, tablets, and various mobile devices.
“Both MEC projects have proven to be an amazing opportunity for Pound & Grain,” said Creative Director and Partner Graham MacInnes. “It’s a privilege to be working on some of the first articulations of such an iconic Canadian brand”.
The Gastown Design Showdown is an interactive design competition crafted by designers, for designers. And we couldn’t be more proud of our own Julie Tremblay who’s worked very hard to conceptualize and bring this idea to life.
The Gastown Design Showdown will be an action packed 1-day event for 40 talented creative teams of two to come and learn from exciting guests speakers, attend to mini-workshops, and connect with design peers. We would love to see teams from Vancouver’s agencies and design studios – so don’t be surprised if we contact you for an invite. What are you waiting for, learn more on the website and sign up.
We are also proud to donate 100% of the proceeds generated to Vancouver based charity, imagine1day. Food and drinks will be served, and there will be music to keep the spirits up throughout the day.
We’re looking for a Digital Producer to join our team. You will bring your solid agency track record managing web projects & their clients, building creative and innovative ideas and managing resources and external resource suppliers. You bring the zen to any situation and take great pride in how organized your budgets and schedules are. You run a tight meeting. Clients love you. Working closely with the partners, the client and internal teams, you will help develop strategic (mostly digital) marketing solutions with depth and substance to meet our clients’ strategic and tactical marketing objectives.
Prepare project documentation: proposals, project plans, Statement of Work (SOWs), status reports
Completion of project plans that result in satisfied clients and project teams, and ensure the delivery of projects on time and on budget.
Work closely with the partners to ensure stellar delivery and strategic growth of the account
Participate in the preparation of pitch materials.
Participate in strategic planning and conceptual ideation sessions, and business processes with client.
Identify risks and develop appropriate mitigation plans
Manage and deliver projects on budget, on time, and on schedule.
Document, learn and support all aspects of project: scope, risk, schedule, budget, quality, and communication
Working closely with partners (and frequently directly with clients), communicate with clients and teams on an ongoing basis and ensure changing resource and project requirements are met and understood
For some streams of business, own client relationship
Manage all project related requests with the client
Participate in client pitches and proposals by helping to prepare pitch documents, project budgets and related materials.
Gather and interpret project requirements in order to deploy resources in the most efficient and cost effective manner
Work with partners (where applicable) and clients to understand project milestones, and timelines in order to manage resources for various projects simultaneously throughout each project’s lifecycle
Arbitrate resource or task conflicts and create systems to minimize conflicts
Work Hard, Be Nice, Think Big, Love Digital, Have fun
Other tasks as needed
Required Skills and Experience:
3+ years of direct online or advertising agency digital project management/producer experience.
Ability to guide and direct production teams to keep them on budget and schedule while continually inspiring them to innovate for our clients.
Ability to identify risks, analyze options to mitigate risks, and raise concerns to senior management appropriately
Solid understanding of web production processes.
Ability to work with a diverse range of talents, personalities and teams.
Ability to work under pressure, within extremely tight deadlines and maintain a good sense of humor, tact and professionalism.
Have analytical and financial skills in order to forecast and report revenue, expenses, and project completion milestones.
Knowledge of standard project management tools and methodologies
Knowledge and experience working in an agency model.
Knows how to motivate, challenge and drive a team to strive for creative excellence while balancing the budget and timeline
Skilled in facilitating brainstorming sessions, feedback and review sessions, and client meetings
Ability to analyze a process and help drive improvements that are needed
Expertise in managing multiple projects effectively
Strong ability to negotiate budgets and timelines with clients
Looks for new business opportunities with the clients
Ability to successfully manage the change request process
Ability to balance client needs and project needs
Strong writing and communication skills
Knowledge and experience working in traditional and web mediums.
Knowledge of design an asset.
Must have good sense of humor, professionalism and personable attitude
A consistent leader who voices their ideas while respecting others.
A good eye for detail.
Enjoys a fast paced environment.
Facilitation, team motivation and team leadership skills.